United Kingdom of Great Britain and Northern Ireland: Head of Logistics

Job Title

Head of Logistics

Job Purpose

To work with the MapAction team (staff team and volunteers) to provide logistics and operational capacity to the activities the organisation delivers.

Hours

22.5 hours a week on a flexible basis

Due to the nature of this position (in emergency response) hours may be required out of normal working hours (i.e. on evenings and weekends) and as such MapAction offers a flexible working arrangement to compensate. It is likely that additional time will be spent in busier periods and less in quieter periods etc.

Location

Saunderton Office

Salary

£33,946.85 – £36,004.24

Contract

Permanent, 3 months probationary period

Responsible to

Operations Director

About MapAction

MapAction (www.mapaction.org) is a leading humanitarian mapping charity. It deploys skilled volunteers to international humanitarian emergencies to map priority needs at short notice. This mapped information helps responders target their response effectively, contributing to the effort to save lives and minimising suffering.

MapAction is a team of 75 volunteers, GIS, IT and software professionals and 12 part and full time staff members working in operations, technical delivery, finance, fundraising and administration.

MapAction has built a strong reputation in the humanitarian sector and is a technical partner of the United Nations. The charity has attracted funding from UK Government (DFID), EU, Dutch Government and other major donors.

HRH Prince Henry of Wales has been the charity’s patron since 2007.

Scope of Work:

The logistics function is essential to the MapAction capability.

Through this role it is expected that the equipment and supplies required to deliver MapAction’s strategy will be maintained in a state of readiness, including ensuring associated internal records; necessary for accountability and donor compliance, are maintained.

Key Responsibilities:

Leadership of the logistics function

To provide leadership on all aspects of logistics and operational programme delivery, it is also expected the logistics manager will be able to help the organisation to:

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  Improve the quality and timeliness of projects

  
  


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  Plan and manage programme resources and assets efficiently and effectively, ensuring that programmes meet their commitments and are accountable to the organisation, partners and donors.

  
  


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  Minimalise operational running costs through the effective utilisation and allocation of resources

  
  

Supply Chain Management

Equipment Management

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  Maintenance of equipment and supplies for readiness, for response; Maintain all sets of mission supplies in accordance with agreed lists ready for immediate deployment

  
  


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  Ready equipment for team training, courses, exercises and other non-operational tasks as required

  
  


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  Maintenance of the asset register, according to donor compliance regulations and equipment management practices

  
  


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  Maintenance of the inventory, with reference to and ensuring donor compliance

  
  


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  Maintenance of stores according to building regulations and fire safety standards

  
  


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  Manage the annual check of stocks held as set out in SAPs

  
  

Procurement

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  Work with the technical and operations teams to procure equipment and supplies in line with organisational and donor compliance.

  
  


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  Ensure the replacement and/or rotation of consumable stocks as appropriate, paying special attention to those items with limited life spans

  
  

Movement of Equipment for responses

• Establishing with the volunteer team and operations director how to deliver training supplies to team members including arranging couriers, postage, or delivery (by vehicle on occasion; for instance driving kit to teams where appropriate. This responsibility will be shared by the Logistics Manager and Operations Director)

Budgetary Responsibility & Financial Inputs

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  Manage the logistics budget according to organisational SAPs

  
  


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  Maintain robust accounting systems in liaison with the finance manager, including provision of deployment costs after each deployment.

  
  

Training

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  Attend one to two training events per year (or more if possible) to meet volunteer teams

  
  


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  Support understanding of logistics function through the orientation of new team members during recruitment and induction, and training on the conversion course, annual simulation exercises and some weekend courses to support understanding of and implementation of appropriate management of equipment whilst deployed.

  
  

Personal Specification

Essential

· 5 years proven logistics experience, in an operational setting

· Flexibility and a singular focus on “getting the job done”

· Exceptional attention to detail

· Ability to work with technical and operations teams

· Strong commitment to MapAction’s mission and values

· Clean driving licence and car that can be used for work purposes (running kit and people about during emergency periods)

Desirable

· Experience of safety and security management

· Experience of the humanitarian sector

Additional Information

· This role is part time at 22.5 hours per week, with a likelihood to require working outside of normal office hours, however flexibility shown in return to balance the commitment.

· Must have the right to live and work in the UK (MapAction is unable to consider candidates who do not already hold appropriate permissions)

· The job holder will be required to work from the MapAction offices

· Flexibility and willingness to work outside office hours including evening and weekends, attending 2 monthly weekend training events held at various locations around the country.

· Note: this is a highly operational role in a small, highly specialised charity and an appreciation of, and affinity with, the humanitarian purpose of the charity is essential.

· Must have a full, clean driving licence

Equal Opportunities Policy

MapAction is an Equal Opportunities employer. All employees have a personal responsibility to promote and support measures designed to create a working environment which is free from harassment or discrimination on the grounds of gender, marital status, family status, age, race, religion, disability, sexual orientation, membership of the Travellers community or HIV&AIDS status.

How to apply

Please send a CV and covering letter to recruiting@mapaction.org. Applications by end of August 2016. Please note this is an urgent recruitment and we may interview and appoint earlier.

Initial interviews are planned for between 5 – 9 September 2016. Please indicate in your application if you are available on this day. Please note we may hold interviews earlier as above if candidates can be sought as this is an urgent recruitment.

If you would like to discuss the role prior to applying then please contact Emma Mumford, Operations Director on 07747 846 215