Trainee Quantity Surveyor/QS

JOB TITLE: Trainee Quantity Surveyor/QS

Based: Wembley, London

Salary: £28K- £35K plus benefits and scope for progression

RESPONSIBLE TO: Commercial Manager

JOBPURPOSE: The Assistant Quantity Surveyor will work towards taking responsibility for all commercial aspects on projects especially income and expenditure to maximise profit margins.

All The duties outlined below will eventually be undertaken as the individual becomes more experienced in the role

KEY DUTIES:

Pre Commencement on Site:

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  Attend formal handover meetings between pre and post contract teams

  
  


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  Preparation of Tender Summary identifying any savings or additional costs

  
  


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  Measurement of project to check quantities against tender allowances

  
  


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  Preparation of LVI sheets and issuing copies to Accounts Department

  
  


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  Preparation of material quantities and schedules, which should be forwarded to the Purchasing Department and construction personnel

  
  


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  Preparation of site/project management files

  
  


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  Preparation of tender documents for any subcontract works

  
  


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  Preparation of H&S documents for construction authorisation

  
  

Post Commencement on Site:

Correspondence

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  Monitor all site correspondence including letters, emails, progress reports, notice of delay, CVl’s RFl’s to ensure any additions to omissions to the contract sum are valued and recovered

  
  


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  Respond to any contractual correspondence to ensure they are protected as far as possible from contra charges or damages and highlight to others where necessary

  
  


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  Ensure any delay notices required to be issued under the contract are drafted and discussed with Line Manager prior submission

  
  


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  Sub-Contractor/Trade Contractors Payment

  
  


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  Checking of subcontractor payment sheets from approved booking in forms (incl. preparation where required)

  
  


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  Monitoring payments against LVI and variation budgets

  
  


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  Discuss and agree payments for all variations and non­ recoverable over and above the letting rate schedule with the construction team prior to items being paid

  
  


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  Value and notify Trade Contractor of their monthly certification of payment

  
  


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  Prepare Trade Contractors certification payment for approval

  
  

Commercial Management-Contract Knowledge

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  Ensure an awareness of our key responsibilities under the contract

  
  


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  Liaise with site construction team to ensure they have an awareness of the companies responsibilities

  
  

Commercial Management- Site Instructions/Variations

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  Ensure all variations are identified and have client’s instruction to allow payment

  
  


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  Prepare schedule of all items requiring a client instruction. Copy these to the construction team and submit to client

  
  


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  Value both site instructions and items requiring client instructions with full back up within our contract obligation, including any programme implications

  
  


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  Ensure regular agreement of site instructions with the client to limit liabilities

  
  

Commercial Management -Valuations/Payments

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  Prepare and submit the interim application for payment each month in line with our contractual agreement

  
  


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  Ensure we are properly valuing preliminaries, measured work, variations including recovery of additional preliminary costs/associated overheads and materials on site

  
  


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  Ensure rolling final accounts are maintained and submitted monthly to client teams, where required

  
  


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  Discuss and agree client’s certification to ensure fair payment

  
  


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  Ensure payments are received on time in accordance with the contractual payment terms

  
  


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  Ensure retention monies are released when due and that any performance/retention bonds are recovered to release our obligations

  
  

Commercial Management – Final Accounts

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  Prepare and discuss the final account for projects with Line Manager prior to submission to clients

  
  


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  Ensure final accounts are submitted with full substantiation in line with contract requirements

  
  


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  Negotiate and agree final accounts with parameters set by Line Manager

  
  

Commercial Management -Costs

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  To ensure that the costs on each project are regularly checked on DEMA and reconciled with the CVR each month

  
  


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  Highlight and resolve any discrepancies in costs prior to the monthly CVR sign off

  
  


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  Ensure labouring costs are monitored against tender/agreed allowances

  
  


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  Analysing LNR costs and liaising with the site team to prevent occurrence

  
  


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  Monitor all cost against the budget and advise if cost overruns become apparent

  
  

Commercial Management – Reports

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  Prepare monthly CVR Report including an accurate internal valuation and materials on site at the months end

  
  


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  Prepare Income Forecast on monthly basis

  
  


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  Prepare Costs To Complete and keep updated throughout the project

  
  


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  Prepare Preliminary Cost Analysis on monthly basis

  
  


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  Prepare 3 Monthly Workload Forecast and CashFlow Forecast

  
  


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  Prepare financial section of monthly JPR Report, where required

  
  


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  Prepare and maintain a Valuation/Payment Reconciliation Summary resolving any underpayments

  
  


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  Prepare and maintain a Schedule of Payments

  
  

Company Procedures

Meetings

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  Attend monthly internal meetings and take on active role to ensure a commercial influence in decisions

  
  


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  Attend regular meetings with client’s commercial team

  
  


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  Attend site progress meetings where required

  
  

  If this position is of interest and you possess the skills and experience outlined above, please attach your CV for the attention of Anna Maguire