Operations Co-ordinator - Education

A truly fantastic opportunity for an individual with solid experience in Projects or a PA who has worked in roles that involved extensive projects and wants to make the move into a full Projects/Operations role. This position is working within a small team that establish and maintain international schools.

This role acts as a critical link between the corporate office in London and the schools group across the world. It co-ordinates the implementation and embedding of global policy and practice, liaising with the schools to secure local support as well as supporting the School Directors in representing the school’s priorities within the corporate plan.

Overall Responsibilities
This role is responsible for running operational processes and systems across the Group. It will combine proactive management and co-ordination of projects and reactive responses to requests for support from schools in areas of operation such as policies and procedures, procurement, IT, and project management. The role will involve regular international contact by telephone and may require travel to schools.

Job Duties

Operations
Support and manage global policy and procedure creation and implementation, including Health & Safety, Personnel, Governance etc
*Project manage the implementation of and monitoring of global systems e.g. Management Information Systems, Library databases etc
*Conduct the brief creation, tendering and negotiations for all global systems
*Manage and/or monitor group-wide websites and project management of new websites
*Responsible for training of local ICT coordinators and administrative staff in ICT policies and procedures and use of platforms. Act as “Help Desk” for all local ICT Coordinators for ICT platforms
*Undertake marketing responsibilities including brand management, marketing materials and school video production as appropriate
*Project manage student exchange programmes and Summer Camps

Business Development
*Support the executive team in researching, analysing and progressing potential business development opportunities
*Actively participate in the due diligence of new school projects under the direction of the executive team as appropriate
*Work to actively foster relationships with potential BD partners

Corporate
*Board administrator, managing all board meeting arrangements, agenda, coordinate the board pack production and minutes. Liaise with the board to record all resolutions
*Manage corporate legal documents ensuring files are maintained to include all acquisition documents, insurances, leases, loan agreements, purchase agreements, partnership agreements etc for the group
*Office Manager for Head Office managing all suppliers, managing accounts for all corporate credit cards, supporting the global audit process etc.

Human Resources
*Managing the administration of School Director personnel files in collaboration with HR Director and Executive Director including leave tracking.
*Training local HR staff in creating and maintaining employee and HR records across the group and implementing in new Schools.
*Maintain all global HR templates including job descriptions, interview templates, recruitment and contractual documentation, and generate new templates, in collaboration with the HR Director.
*Work with HR Director to conduct annual global review of exit interviews to identify trends and inform forward planning.
*Work with schools to conduct annual staff surveys to identify trends and inform forward planning.

Common Responsibilities
Their teams are characterized by their common purpose and attitude to work. In line with the values and ethos, we expect all staff members to demonstrate:

Collaborative Leadership
Enthusiasm
Respectfulness
Enduring Partnerships
Creativity
Reflective Learning
Professional Learning and Performance Appraisal

Person Specification:

Qualifications:
Graduate strongly preferred however open to graduate calibre
Project Management qualification preferred but not essential.

Professional Experiences:
Proven experience of taking responsibility for the co-ordination of projects
Experience of working across different cultures, continents and time zones
Experience of working with a company at an early stage in its maturity
Likely to have proven organisation skills gained through being a stand-alone PA
Demonstrable experience in conducting desk research

Personal Qualities, Skills and Competences
Excellent communication skills, both written and oral
Confident in the use and workings of ICT – including an ability to learn new systems quickly and confidently through self-teaching
Proficient in the use of MS Office programs including Word, Excel and PowerPoint
Confident in multi-tasking
High level of mental agility
Able to build excellent long-distance working relationships
Good influencing skills
High attention to detail
Can-do attitude
Willing and able to take initiative
Terms of Employment

Hours:
Monday to Friday, 8 hours per day at times to be agreed with manager between 8.30am and 6pm daily

If this sounds like you – please apply online immediately!!!