United Kingdom of Great Britain and Northern Ireland: Administrative Officer

Part time fixed term contract

Child Soldiers International is recruiting a part-time Administrative Officer to work for 20 hours per week in its London office. The position is initially for a fixed term period of 12 months.

Working hours will be spread over three to five days per week, as agreed with the Chief Operating Officer.

Salary:From £16,626 – £17,969 per annum (full time equivalent of £31,174 to £33,692), depending on experience.

Benefits:From 1 June 2016, eligible for a pension contribution by Child Soldiers International equal to 3% of salary.

Location: The post is based at the organisation’s office, near London Bridge.

Essential requirements: You must have residence and employment rights in the UK. (Please do not apply if you do not meet this requirement).

Responsibilities:

Reporting to the Chief Operating Officer, responsibilities include:

• Managing general telephone and email enquiries.


• Organising logistical support to program activities.


• Liaising with contractors and maintenance of all supplier contracts.


• Procurement and management of office equipment.


• Coordinating maintenance and repairs to the office as required.


• Management of the organisation’s computer system (including network administration, back-up requirements, software, hardware, troubleshooting and liaison with IT services suppliers).


• Maintenance of the organisation’s website, liaising with consultants where appropriate.


• Liaising with public donors, handling communications as required by the organisation’s fundraising team.


• Assisting the fundraising team with grant applications and reporting, as required.


• Management of the organisation’s information resources and document filing systems, liaising as appropriate with the staff team.


• Ensuring compliance with office health and safety procedures.


• Distributing Child Soldiers International’s printed and electronic materials, including regular post, newsletters, and reports.


• Assisting with routine financial administration, including preparing cheques, monitoring invoices, banking donations and managing petty cash.


• As required, assisting the staff team in their duties.

Essential skills and experience:

• Ability to work independently and organise competing priorities.


• Ability to meet tight deadlines.


• Confident telephone manner and strong written skills.


• Experience of working in organisational settings, and carrying out administrative and organisational tasks


• Demonstrable internet, computer systems and office equipment skills.


• Proven information management skills and experience of maintaining filing systems.


• Experience of managing contracts and suppliers.


• Commitment to human rights and equal opportunities.

Desirable:

• Experience of working with a non-profit organisation.

Closing date:before 8am, 26 October 2015

Interviews: week commencing 16 November 2015