Project Accountant, Marketing Services, £28,000 - £32,000

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Project Accountant, Marketing Services, £28,000 – £32,000

*West London

Our client is creative agency within one of the 4 big advertising groups and they are looking for a Project Accountant to join their finance function.

The Role:

The project accountant provides project teams with financial and administrative support on a day to day basis, including producing financial analysis and working closely with the finance team, focusing on purchase order and invoicing matching and all areas of sales forecasting.

Key Accountabilities:

• Dealing with various queries relating to Purchase Requisitions and Orders while noting and resolving issues

• Reviewing the missing timesheet report and preparing a list of persons with missing timesheets and submitting list to Senior Management team to action.

• Dealing with timesheet queries.

• Raising PAF’s (Project Acceptance Forms)

• Raising of Sales Invoices on the CSAP system. All sales invoices must be checked by the Financial Controller prior to despatch. To facilitate this process, providing a copy of the PAF or Contract Agreed by the client or Client Purchase Order.

• Provide Project Managers with copies of Sales Invoices on the same day of despatch to client.

• Timely raising of pre bills

• Determining billable and non billable CSAP projects and maintaining contracts through CSAP

• Providing CCF (Client Creation Forms) and PE (Persuasive Evidence) documents for Intercompany reporting

• Providing detailed job analysis along with COS and sales forecasts

• Assisting Project Accounting Manager, other finance team members & shared service centre when needed

• Reconciling costs from PROCIM (Front End Costing System) to CSAP on a weekly basis and ensuring that the necessary adjustments are made within 24 hours of reconciliation.

• Ensure that the Project Forecast Gross Margin & Gross Profit is not less than the Budgeted Gross Margin & Gross Profit.

• Forecast potential revenue losses or gains

• Ensure that any potential cost overruns are communicated on a timely basis to the Project Owner, and in turn to the Project Accounting Manager for review.

• Managing foreign exchange movements on budgets

• Reconciling CSAP project costs to PROCIM Costing Worksheet ; ensuring Final margin and profit is approved by Project Owner & Project Accounting Manager prior to TECO (Technically Complete) or FNBL (Final Billed) on CSAP

• Other Adhoc Reports and Tasks when covering other members of the team

• Approval of Supplier’s Invoices within a timely and regular fashion – the majority of invoices should be cleared within 5 working days including all tasks undertaken to resolve variances between invoices and purchase orders ).

• Expert PROCIM user ensuring assistance is given to members of project teams and issues investigated and resolved.

• The project accountant is accountable for late cost accruals which are recommended at completion and financial reconciliation of projects

Key working relationships

• Project managers/team, HODs, finance team, key suppliers and clients

Professional/technical competencies essential to the job

• Strong financial background

• Excellent administrative and organisational skills

• Good telephone manner and interpersonal skills

• Numerate

• Persistent in obtaining answers to queries as needed

• Thorough and methodical

• Sense of humour and flexible, especially on tasks to be completed and hours worked

• Excel skills

• Access skills

• CSAP experience a plus