Legal Secretary/ Legal PA - Property & Hotels - North London

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Legal Secretary/ Legal PA – Property & Hotels – Palmers Green N13

Business Description:

Stone Lodge Group of Companies

London Headquarters: Palmers Green N13

This is an exciting opportunity to work with a long established family ran organisation who are leaders within their fields and who offer excellent career progression.

The Stone Lodge Group has been established for 20 years and cover areas including: property developments, property refurbishments, social housing, facilities management, property lettings & property management, hotels, hostels and B&B operations.

Role:

The S.L.G is now seeking to hire a Legal Secretary/ Legal PA

Responsibilities:

The Legal Secretary/ Legal PA will be responsible for:

• To provide legal secretarial and administrative support to the Directors & Management.


• Take responsibility for maintaining the infrastructure of the office and driving results by proactively managing stationery levels, driving archiving, file reviews, chasing of invoices etc.


• Maintain confidentiality over all aspects of work being undertaken.


• Assist the team with adhering to firm-wide procedures.


• Liaise with the Administration functions within the firm in providing support to the fee-earners (e.g. Facilities, HR, Marketing, Accounts, IT).


• Update prospect/client contact details when things change – if their address changes / they move companies / you convert them from prospect to client by informing the marketing team.


• Organising diaries, both manually and electronically (where applicable).


• Arrange meetings and lunches, both in-house and at other locations, ensuring that adequate refreshments are provided and that any background information is to hand for the purpose of the meetings.


• When arranging multi-party meetings, book out proposed dates in all attendees’ diaries and once the meeting is confirmed, delete all but the confirmed date. Follow up and confirm that attending the meeting is still convenient at least a day in advance. Check that the meeting room, resources (e.g. projector) refreshments necessary are booked and confirmed for the meeting.


• Organising any travel arrangements as appropriate.


• Manage client data and client files in accordance with all policies and procedures, ensuring continued compliance to include setting up and maintaining files in an efficient manner. Ensuring files are appropriately named and categorised, up to date, in chronological order and tidy in accordance with policies and procedures.


• Complete accounts duties relating to client matters, e.g. production of bills and nominal expenses (i.e. travel claims), opening new files, closing files, and ensuring that any disbursements incurred on behalf of a client on any matter is correctly charged to the relevant file.


• Managing the timely process of file closure and archiving in accordance with file closing procedures as soon as is appropriate after completion, liaising with the Facilities team as necessary.


• Produce all documents and correspondence using the correct house style including adding footers containing the filename and path, and using the correct file naming conventions. Automatic page and paragraph numbering and cross referencing should be used in all documents.

Hours:

Mon – Fri, 8am – 5pm or 9am – 6pm

Essential Requirements:

• Excellent communication skills.
• Stable career history.
• Previous property experience.
• Good telephone manner.
• Able to act professionally at all times.
• Maintain strict confidentiality.
• Must be computer literate.
• Ability to work on your own initiative.
• 3 x excellent references.

Personal Specification:

The Ideal Candidate must have:

• Excellent organisational skills and be able to work to deadlines


• Excellent telephone manner


• Good knowledge and experience using the MS Office suite, particularly Excel and Outlook


• A willingness to ‘muck in’ and carry out a variety of tasks as necessitated by a small business


• The ability to work on own as well as taking direction from others but most importantly to manage their time effectively.


• Be keen to work in an office environment and be a part of a busy team.

In return for your skills and experience, you will receive;

• Competitive salary


• 20 days Annual Leave


• An excellent team to work with

This is an outstanding role, where the Managing Director and the Management Team play a key role in your development within the organisation.

The S.L.G is a company with a reputation for hiring and training people to achieve their potential. They believe passion and a willingness to learn and work hard is the recipe for successful career progression.

The ARLA Lettings and Property Management Course is offered as part of this role.

Once you prove yourself within this role, should you wish to pursue a different study path in future, the Directors are happy to listen to your suggestions and goals. The Directors have built up the S.L.G by listening to their employees and backing them in their chosen career progression path. This attitude has yielded a loyal and reliable team, with a high work and productivity rate, with a family-like working environment where everyone looks out for each other.

A key differentiator that separates the S.L.G from other organisations is the option of being able to work in different sectors within the group. Should you prove yourself in this role, you will have the option of applying for other roles within the group.

If you feel you have the right attributes for this role and you have the drive and ambition to excel within the S.L.G please send us your CV and a cover letter explaining your suitability for the role.

Thank you and we look forward to receiving your applications.

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