United Kingdom of Great Britain and Northern Ireland: Bilingual Office Manager/Field Operations (En/Fr)

Bilingual Office Manager/Field Operations (En/Fr) – an exciting position is now available at OSC!

Who we are

OTHER SOLUTIONS Consulting (OSC) is a risk-management company which works closely with the humanitarian and development sectors. We have our main offices in Canada Water in London, and operate a dynamic and growing company with a small team.

We offer services in operational support, trainings, crisis management, and analysis. We work with a large pool of international experts, and specialise in MENA, sub-Saharan Africa, and Central Asia.

The position

The Office Manager/Field Operations at OSC is a partly support, partly operational role within a fast paced, dynamic environment. The OMFO works closely with OSC Director, OSC Head of Research, the Analysis team, as well as external stakeholders and partners.

This challenging role is a varied one, and requires a proactive, multitasking individual who is London-based. It is expected that there will be an additional junior administrator staff, which will be managed by the OMFO.

Specific aspects of the role:

Office Management:

· Management of the office (premises, work environment)

· Finance (keeping clean financial records, producing reports and analyses)

· HR (producing contracts, maintaining internal and confidential HR files)

· Communication (contributing to communication tools, maintaining web pages)

· Business support (preparing responses to tenders, acting as administrative point of contact for clients)

· Support/PA to the Director

Field Operations:

· Remote managing of consultancy missions, including supporting consultants

· Networking and maintaining external relations with clients and customers

· Possibility of training missions on the field (depending on experience)

Skills for this role

Essential

· Excellent time-management skills

· Flexible and pro-active attitude

· Willingness to develop new skills as required by the role

· Ability to work in a pressured, fast-paced environment

· Ability to prioritise own workload

· Ability to communicate courteously, efficiently and clearly, orally and in writing

· Ability to work with a range of people from different cultures and backgrounds

· Experience of working overseas, in the context of developing countries

· Fluent in both French and English

Desirable

· Additional language skills

· Experience of responding to tenders/offers

· Experience of delivering or developing trainings

· A field experience with an NGO or a development agency

Rough workload allocation

· 25% finance & admin

· 25% logistics and responding to tender bids

· 20% preparing, developing, or delivering field operations

· 15% review and preparation of analysis documents

· 15% office management & support of the Junior Administrator