Sales Administrator

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Job title:

Sales Administrator

Reporting to:

Directors

Staffing responsibilities:

None

Location:

London Paddington

Job Summary / Purpose:

Working in a busy sales department, you will provide support by delivering organised, timely and accurate administration, processing contracts, completing general correspondence, professionally answering telephone queries and other ad hoc duties.

This role would suit a highly organised and customer focused individual who is able to work well under pressure and adhere to tight deadlines. You will be communicating with internal and external professionals; so excellent communication skills and a professional telephone manner are a must.

The successful Sales Administrator will support consultants in providing a fast efficient recruitment service to the business.

Candidates must be self-motivated individuals able to take instruction but work with a high degree of autonomy in achieving the set objectives.

Duties:

*Format CV’s for original CV to Edward Mann format

*Upload Original & formatted CV’s to Adapt Database

*Scan digital copy of Registration forms and upload to Adapt Database

*Ensure all candidates are fully compliant – Signed Registration form, scanned proof of right to work, ID Scans, Proof of qualifications scan and references are uploaded on to the Adapt Database.

*Process time sheets, payroll and invoices for temporary employees

*Chase unpaid invoices and ensure they are paid on time, adhering to agreed terms

*Update KPI board and keep records of sales and placements on excel

*Post jobs on the Edward Mann website and update the jobs posted

*Responsible for staff holiday bookings

*Order office stationary when required

*Credit Control – Ensure invoices are received accordingly as per agreed terms with clients

Experience:

All or most of the below experience is required to be considered for this role:

* Working within a sales team
* High degree of IT literacy i.e. particularly with Word, Excel and Outlook
* General administration
* Dealing with incoming calls and emails
* Formatting documents accurately
* Liaising effectively with colleagues across other departments
* Assisting with stationary orders and day to day facilities requirements
* Maintaining and updating relevant systems and databases

* Using excel to record sales & recruitment activity

Skills:

*Excellent communication skills and a proactive can-do attitude.

*Strong administration skills.

*Outstanding customer service skills and a demonstrated ability to multi-task and work effectively in a fast-paced environment.

Desirable:

*Sales Ledger experience

Edward Mann Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Edward Mann Ltd is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply.