Team Assistant - CocaCola - London

Position Overview:

About The Coca-Cola Company

Everyone knows Coca-Cola. It’s the best-known product in the world. We’ve been making our most famous drink since 1886 and it still tastes the same.

But as a business, The Coca-Cola Company, we are constantly evolving – developing new products, acquiring great brands and pioneering new ways of doing things. Today, in addition to Coca-Cola, we sell three more of the world’s top five non-alcoholic sparkling drinks – Diet Coke, Sprite and Fanta – plus more than 3,300 products in over 200 countries. Our products include water, juices, energy drinks, and even tea and coffee. Altogether, that adds up to more than 1.6 billion drinks around the globe every day.

We are present in 37 countries in Europe and, following a recent transformation programme, are now organised as two business units: Western Europe (WEBU) & Central & Southern Europe (CSE). These two strong business units allow us to operate at scale but ensure flawless delivery through local market operations which work closely with our bottling partners who manufacture, package and distribute our soft drinks.

Western Europe (WEBU)

WEBU is one of the largest business units worldwide operating across 14 countries. We are a diverse Business Unit with 36 nationalities, speaking more than 40 languages and offering 100 brands.

This is an exciting time for marketing executives to join us and help shape and form our new business. In return we offer our associates:

• The Coca-Cola Company’s extraordinary heritage, our leading brands and the global scale of what we do.

• The challenge of meaningful work – our unique global system offers constant opportunities to develop world-class skills and a truly international career;

• A unique culture where people convert their passion into action.

• The kind of competitive compensation you would expect from a world leader.

We are focused on growth to realise our ambitious 2020 objectives but not at any cost. Our Live Positively programme ensures a culture of sustainability and social responsibility which begins with the people who work with us.

At The Coca-Cola Company, our people have their own formula for turning passion into action. Together, that’s how we push the world’s greatest brands to new heights. What’s your secret formula?

JOB SUMMARY

To provide administrative and secretarial support to members of the department.

KEY RESPONSIBILITIES

• Schedule meetings inside and outside the office: prepare any documentation which may be required and deal with necessary catering or other practical arrangements (often virtual e.g. video-conference, telephone conference, webex etc.).

• Open and distribute incoming mail, screen telephone calls and type and proof correspondence.

• Organise travel for team members managing agendas, flight/transfer organization and hotel booking. Suggest most appropriate fares available, according to TCCC policies.

• Process travel expenses for key team members.

• When team members are unavailable, act as first point of contact for requests and queries. Take appropriate action/speak to the relevant people and follow up to ensure that requests are action satisfactorily whilst maintaining the appropriate level of confidentiality.

• Ensure timely issue of PO and control the process in SAP until the final closing, according to TCCC procedures. Support associates in preparing all necessary documentation for correct issue of PO, e.g. bidding, authorization of new vendors, good receipt posting, follow-up with internal approvers and monitoring of invoices with external suppliers etc.

• Liaise with the Finance department to solve any budget/accounting issues which may arise in the expenses administration processes.

• Control of K&I budget status.

• Assisting with the organisation of team meetings and other ad hoc team/company events.

• Use of PowerPoint to generate presentations to strict deadlines. Generate a quarterly newsletter with team support

• Input data and run pre-set reports from various databases

• Help to organize and follow up team members holidays schedule

• Keep up-to-date suppliers& agencies data base. Coordinate information and refreshment with team

• Forge good working relations with other Administrative staff across their specific location and across Western Europe

• Ad hoc project work and other tasks, as required

• Provide back up to a Senior Leaders PA or other team assistants as required

• The travel requirement is expressed at 0% because this is not a regular occurrence. However, on some occasions administrative staff may be required to travel either within or outside the Business Unit

These duties/responsibilities may vary according to location specific requirements

ORGANIZATION IMPACT/INFLUENCE


• Knowledge base of department and of each leaders duties.

• Handles confidential information appropriately and discreetly

RELATED JOB REQUIREMENTS/QUALIFICATIONS

• Large corporate environment highly regarded – International coordination

• Demonstrated ability to provide proactive quality administrative assistance

• Proven knowledge on excel and powerpoint.

LEADERSHIP BEHAVIORS

Drive Innovation

• Demonstrate constructive discontent;

• Question when things can be done better and identify improvement areas

• Take appropriate risks and learn from mistakes

• Rapidly implement and commercialize approved ideas

• Propose opportunities for improvement

• Influence stakeholders to drive execution

• Apply best practices and learning from other parts of the System

Inspire Others

• Express passion for the System, our brands, business and people; role model and help others become brand ambassadors

• Help others understand our vision and strategies by translating them into day-to-day activities in a compelling manner

• Persist in achieving goals in spite of barriers or obstacles

• Encourage and support people to meet and exceed their objectives, to bring passion to their work

• Model behaviors that promote openness, credibility and trust

Collaborate with the System, Customers and Key Stakeholders

• Facilitate agreement with others through listening and understanding their perspectives

• Maintain productive and credible long-term relationships with internal and external stakeholders

• Understand customers’ goals and priorities as a means to ensure customer satisfaction

• Align team members’ activities to business goals

Develop Self and Others

• Practice inclusiveness by listening to and leveraging diverse perspectives in the team

• Work with team members to identify areas for development

• Provide feedback and model behaviors to help others grow

• Identify and act upon opportunities to promote, recruit and retain talent

• Ask for and act on feedback from others

• Demonstrate an openness to learn from others and actively share knowledge and experience

• Set an example of personal health and wellbeing, and encourage others to adopt similar practices

Act Like an Owner

• Focus self and the team on activities that deliver maximum value

• Make plans to execute those activities

• Set and accomplish ambitious objectives

• Hold team accountable for contributing to successful outcomes

• Reinforce actions that support our sustainability plans and initiatives

• Ensure self and team focus on cost management and productivity

FUCTIONAL BEHAVIORS

Leads System Alignment

• Applies a comprehensive knowledge and appreciation of the total system to build trust and credibility with key System Stakeholders

• Leads a joint planning process

• Builds confidence throughout the system through consistent commitment and execution of joint strategies and plans

• Aligns TCCC and System resources and capabilities to ensure effective, efficient, and consistent execution of joint strategies

• Builds an environment that encourages open discussion that ultimately create solutions that benefit the total system

• Drives System Alignment through the establishment and institutionalization of effective management routines, processes and in-market interaction.

• Fosters joint learning and best practice sharing between TCCC and its bottling partners

Builds System Health

• Applies knowledge of total system operations and drivers of economic profit in leading the creation of system value

• Leads the development of joint strategies that capture the value from short term, long term, and transformation opportunities

• Protects the integrity of our business through effective stewardship and governance of quality policies and corporate governance initiatives

• Oversees the long term health of the system by monitoring and seeking improvement on key performance indicators (i.e., Brand health, people engagement, customer satisfaction, corporate social responsibility, equity, and financial)

• Analyses and interrogates the competitive consumer goods landscape to identify risks and opportunities.

• Builds effective capability of and efficiency in the System by analysing and interrogating current state and leading alliances between key stakeholders.

EDUCATIONAL REQUIREMENTS

• High school diploma or equivalent and less than two years job-specific training. Six months or less of vocational education.

• Windows office (excel, powerpoint, word…)

• SAP knowledge will be highly appreciated

CULTURAL DIVERSITY

• Ability to work with a geographically spread, culturally diverse team, stakeholders and partners.

JUDGEMENT AND DECISION MAKING

• Works under general direction and minimal supervision; plans, schedules, and arranges own activities; work is reviewed for soundness of judgment and accuracy.

WORKING CONDITIONS

Extensive use of virtual collaboration tools

At The Coca-Cola Company you can cultivate your career in a challenging and dynamic environment. We are the largest manufacturer and distributor of nonalcoholic drinks in the world-selling more than 1 billion drinks a day. Unlock your full potential with a future-focused company that is known and respected throughout the world.