Finance and Payroll Administrator within Recruitment

Finance and Payroll Administrator within Recruitment

My client a leading city based Recruitment Firm is looking to recruit an experience Payroll Administrator who will take responsibility for a monthly Payroll over £1million. You will ideally have experience of working in a recruitment agency administering timesheets and payment for contractors or temps. You will have a high attention to detail, take pride in your work and be happy with a diverse workload.

Job role;

Accounts and Finance

• Ownership of monthly contractor payroll – sending deadline e-mails, compiling timesheet / invoice batches, checking, raising invoices, PO management, generating / issuing of contractor remittances when required


• Sending reminder emails to client to ensure timely payment


• Reporting to directors on bank balance, incoming / outgoing payments etc.


• Payments – logging incoming invoices on spreadsheet and Sage, filing hardcopies, keeping an eye on due dates, what needs paying when


• General compliance and calendar management of key events including VAT quarterly deadlines, and companies house forms


• Assisting bookkeeper – keeping receipts for all purchases / chasing for invoices, printing of bank statements


• Raising general invoices as and when required


• Referral fees – keeping track of payments made for referrals


• Contracts Management;


• Creating and administering contracts paperwork for contractors placed on client site.


• Creation and collection of new contracts and admin paperwork, contract revisions, terminations.


• Creation and updating of templates in word where necessary.


• Managing contractor finish dates, and extensions – keeping track of, enquiring with both contractor and relevant HR dept within set guidelines


• Vetting of new contractors – including referencing, CRB checks etc.


• Responding to external reference requests for ex-contractors

Required Experience

• We are ideally looking for individuals with existing relevant experience in a London recruitment company. However, experience in another industry may also be considered


• Very strong experience in Microsoft Office (Excel, Word, PowerPoint) is required, as well as a high level of administrative computer literacy

Desirable Experience

• Experience using Sage Business Software, ETZ products or other book keeping/invoice management software would be a significant advantage