Float PA (Maternity Cover)

An active and prestigious Investment Bank, focused in UK based green infrastructure projects is looking for a Float PA/Receptionist.

This is a FTC, covering maternity leave, likely to last until late October 2016.

Job Description

The Company is looking to appoint a Float PA/Receptionist to provide secretarial/administrative support to various departments and primarily but not limited to lunchtime reception cover. The successful candidate will provide proactive, effective and efficient PA / secretarial support to the teams in the London Office in West End.

Responsibilities

• Creating and amending documents quickly and accurately


• Switchboard – answering, directing calls as appropriate


• Meet and greet visitors


• Post and couriers – coordinating all aspects including responses to routine letters


• Working as part of a team to ensure effective administrative l cover is maintained


• Handling expense claims


• Organising travel arrangements and any other ad hoc duties as and when required.


• Liaising with other PAs with regards to work loads and assisting where possible


• Conduct research as appropriate.


• Diary management and arrangement of internal and external meetings


• Typing of correspondence, reports, presentations and any other documents to company standards of format and layout, ensuring high attention is paid to detail.


• Ensuring compliance with quality standards and the GIB’s policies in general


• Provide general administrative support to include, photocopying, binding and filing.


• Setting up equipment, catering and refreshments and managing calendars for meetings and bookings


• Arranging dial-in details and connecting participants on conference calls


• General office duties – Printing/binding documents, managing stationery & grocery orders


• Ordering of all office supplies


• Travel – coordinating all aspects of local/international trips


• IT trouble-shooting – in conjunction with in-house IT provider

Qualifications & Essential experience

• Previous experience in a PA and Reception role


• Experience of providing support for a team of senior personnel


• Good interpersonal skills, team focus and the ability to maintain good relations with a wide variety of people at all levels


• Initiative, sound judgement and discretion


• Good knowledge of Microsoft Office (MS Word, Outlook, PowerPoint, Excel)


• Well-presented with a professional manner


• Excellent written and oral communication skills


• Positive, can-do attitude


• Eager to learn, natural problem solver


• Demonstrated commitment to client service, an enthusiastic approach to work and the ability to proactively resolve issues


• A versatile approach with the inclination and ability to work co-operatively and flexibly and the willingness to learn and undertake new tasks


• A well organised and methodical approach and the ability to work with minimum supervision on a day-to-day basis

Remuneration

Salary £25,000 – £30,000 (based on 12 month annual salary)