Administration Assistant - Award-Winning Media Company

Do you havesuper-human organisation & administrations skills? Would you like to progress a career in administration & production in an award-winning magazine publishing & events company? Read on……

About The Role:

We’re a multi-award winning publishing and events company, with an exciting & expanding portfolio of well-known and much loved magazine and exhibition brands.

We offer genuine career progression in a creative, vibrant environment.

We’re now looking for a super-efficient Production Administration Assistant to join the team in our incredibly-busy-but-fun-place-to-be-studio, manage a busy & varied work-flow and play a key role in ensuring a smooth production process. You will liaise effectively both internally with your colleagues, Ad Managers and Publishers and externally with suppliers and clients – keeping everyone involved updated throughout the production period.

About You:
You have excellent all-round communication skills.You’re super-organised with a strong ability to prioritise tasks and information. You can take a flexible approach to your work and have great attention to detail. You don’t need to have production-admin experience in the magazine publishing sector, but you are highly computer literate, with strong administrative skills and 6-months+ professional work-experience in an administrative role. You can manage a variety of tasks and remain unflappable under pressure!

Communication, organisation and attention to detail really are your key strengths, and you’re keen to progress an administrative career in a vibrant, creative company.

Core Responsibilities:

• Working closely with the advertising sales teams, ensuring orders have been placed effectively on the FileMaker system.


• Co-ordinate flatplan/s ensuring they are kept up to date for press day & approved by the Production Manager.


• Traffic-management of all copy (for publications, digital editions & websites) – chasing clients for artwork, sending production briefs, proofing & liaising with our design studio.


• Approving the magazine/s using printers online proofing system & digital editions via ipad.


• Post production administration – checking magazine revenues against FileMaker system in preparation for invoicing.


• Voucher copy/Promo list – ensuring the list is kept up to date with new clients/exporting relevant details out of FileMaker for marketing.


• Reader enquiries – updating with monthly advertisers details/enquiry numbers & exporting, thus ensuring it goes live when the issue is published.


• Completing the issue job bag & all post issue filing


• Compiling monthly production report for the Production Manager regarding all titles to which your assigned.


• Production queries – raising & assisting with production queries as directed by the Production Manager


• Any other tasks required of you by the Production Manager.

So, if all this sounds like you and you can take on the above responsibilities with confidence, we want to hear from you! Apply now attaching your CV as a Word or PDF document