Executive and Administrative Assistant

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ABOUT PURPOSE

Purpose is a global home for mobilising the public and storytelling on the world’s most pressing issues. We work on issues like climate change, the refugee crisis, human rights, ending avoidable blindness, and fighting modern day slavery.

We create new campaigning labs and social movement organisations, consult to leading organisations, and make technology and content that enables people around the world to build their own power to make a difference.

Purpose brings together world-class talent across the disciplines of campaigning, political strategy, creative content development and distribution, and data analysis to build ambitious new models for public mobilisation and engagement.

Our work reframes issues, engages new audiences, changes hearts and minds and creates lasting impact.

Join the team that helped make possible this, this, and this.

ABOUT THE ROLE

Purpose London is looking for an Executive & Administrative Assistant to provide executive support for the Managing Director and help manage our growing and busy office. Salary is competitive and based on experience and qualifications. This is a full time staff position, based in our London Clerkenwell office.

If these things get you out of bed in the morning, we want to hear from you:

• Working with people of all backgrounds and personalities


• Managing priorities and creating systems to increase efficiency


• Managing a bustling office


• Helping a talented group of people to be their best

AS EXECUTIVE & ADMINISTRATIVE ASSISTANT, YOU WILL:

• Manage the diary and inbox of the Managing Director


• Provide administrative support to the Managing Director – including managing expenses and travel


• Advise the Managing Director on daily priorities and requirements


• Maintain responsibility for general office administration


• Help maintain a small office of around ten staff – keeping the office in good order, purchasing supplies, managing office meetings, troubleshooting basic technology problems, etc.


• Liaise with the Purpose Operations Manager and Controller to ensure proper process for accounts payable logging in Quickbooks, invoice processing, and payment tracking


• Support implementation and maintenance of organisational systems and best practices of the London team


• Undertake administrative, strategic, and research duties as assigned

ABOUT YOU:

• You are a dedicated professional with exceptional organisation and prioritisation skills and demonstrated experience of applying these skills in a fast paced professional environment


• You care about people and want to have a positive impact in the world


• You work hard and take responsibility for solving problems


• You’re comfortable working with senior executives / leadership


• You have the ability to work in a fast-paced environment with poise and good humour


• You’re motivated, organised, and a self-starter


• You’re able to anticipate needs, respond rapidly to new challenges, and adapt priorities accordingly


• You have stellar communication skills (verbal, written, and listening)


• You have a positive attitude, enthusiasm, professionalism, ambition, curiosity, and rigor


• You know how to maintain a friendly and approachable manner with people of all backgrounds and personalities, and can develop and maintain strong relationships even under pressure


• You have the ability to maintain strict confidentiality on all issues associated with the office and its duties


• You have a proven ability to manage, coordinate, and prioritise across multiple projects and timeframes


• You have the ability to develop and improve systems and processes


• You have 3-5 years work experience in administration


• You are proficient with MS Office suite and Google applications