Team PA - Luxury Property -West End

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THE COMPANY:

Our client is a high end property company based in the West End. They are looking for a PA/Team Sec to provide confidential and varied personal secretarial and administrative support to the Finance Director, Company Secretary and finance team.

THE ROLE:

• Sort and collect post each morning.
• Open department’s post, stamp and distribute.
• Collate and circulate Board and Committee meeting papers via Diligent Boardbooks electronic system.
• Communicate with executive and non-executive directors on a regular basis.
• Keep the treasury diary/files up to date with the regular rollover/repayment/drawdown requests and liaise with the treasurer and FD.
• Assist with company secretarial tasks, e.g. registration of documents on the GEMs system, submitting annual returns, etc.
• Manage stationery orders with assistance of another senior secretary.
• Travel and expenses management for department.
• Prepare papers for meetings. Book meeting rooms and ensure all necessary equipment and catering is supplied.
• Collaborate with the other secretaries within the Group e.g. assisting one another, cover absences etc.
• Take external enquiries, including receiving general telephone calls and filtering/passing on as appropriate.
• Attend to routine correspondence, drafting replies as necessary. Use judgement and initiative to action items requiring immediate action.
• Typing of general correspondence, minutes, reports etc.
• Ensuring all messages and correspondence are dealt with efficiently and promptly.
• Ensure all work carried out has due regard to health & safety requirements, whilst adhering to all company policies and procedures.
• Ensure filing of documents and correspondence is kept up to date.
• Meet and greet external visitors to the department.
• Any other duties as might be reasonably required.

THE PERSON:

Knowledge, skills and experience required

Essential

• GCSE ‘A’ Level standard or equivalent.
• Proficient in Microsoft applications and the use of modern office technology including Excel, Word, and Outlook.
• Substantial secretarial experience at middle/senior management level.

Desirable

• Knowledge of electronic board books.
• Knowledge of the Property Industry.

Personal skills

• Excellent organisational skills.
• Attention to detail.
• Ability to act with discretion and diplomacy.
• Professional and self-motivated.
• Good communication and interpersonal skills.
• Ability to prioritise tasks.
• Ability to work under pressure and to tight deadlines.
• Initiative and flexibility.
• Good time management.

Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. We are passionate about helping people with their future career aspirations.

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £150 of gift vouchers of your choice. Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!