Commercial Coordinator

Commercial Coordinator

Our client is a world leader in the power generation sector. They are looking to recruit a Commercial Operations Coordinator to join their team. Working closely with the Commercial Operations Manager and existing Commercial Operations Team members, this person will have dual responsibility for Commercial Operations Support functions and CRM Development and Maintenance (specifically related to the current operating system)

Job Description and responsibilities:

Assist the Commercial Operations Team in daily operations

Commercial procedure implementation including RFQ, sales, purchasing and reporting activities in accordance with the Commercial Process Matrix
· Receive project RFQ/project handover from Program Management (PM)
o Communicate effectively with PM dept. to understand the scope of the project and capture all commercial impact elements
o Coordinate with all relevant departments to ensure the RFQ process is instigated and completed in a timely manner to support the customer schedule
· Take leadership of the project as defined in the Commercial Matrix
· Communicate project status effectively
· Prepare quotations cost breakdowns as per the project handover
o Build all necessary project approval and quotation requirements for internal authorisation purposes
§ Responding to all levels of the organisation to gain such authorisations
§ Providing all supporting information and evidences as required

Utilisation of SAP & CRM system for Commercial Project requirements
· Take ownership of team (as assigned) and individual projects, utilising CRM for accurate information recording and reporting
· To use SAP for quotation, sales order and purchase order preparation

Conducting commercial analysis of projects – pre/post inspection including budget analysis and reporting

Individual project business plan updating and recording in line with your project knowledge. Working with the relevant program manager to understand the project sales status
· Work to identify next actions to deliver business plan expectation
· Support the agreed actions for all commercial aspects and coordinating additional actions as necessary

Providing administrative support as and when required

Interfacing with accounts department as required
· Ensuring that all commercial back-up information is stored correctly within CRM to support our accounts teams requirements for auditable operations

CRM Maintenance and Development for current CRM Operational System (Microsoft Dynamics 2013)
· To be able to identify system functional requirements through commercial support activity
· To identify and propose CRM system improvements for all areas of the Commercial Process
· To work within recognised project management principles to achieve these improvements
o Instigating Project Initiation
o Risk Assessment and Analysis of recommendations
o Produce necessary project plan
o Ensure management has full visibility of project status
o Maintain project stages and progress projects within the timescales agreed
· Develop and lead a support team concept for CRM
o Objective to be first point of contact for Front Office for CRM operational issues
· To work directly with Commercial Operations Manager and Front Office for Business Plan Reporting. Essential people skills to ensure a proactive relationship with Front Office. Also requirement to:
o Identify inefficiencies (system or process)
o Make recommendations for improvement and manage these under recognised project management skills as detailed in c (i.-v.) above

Support Program Management for all new LTPM or Additional Services enquires; from point of project handover through to completion and sales invoicing.

Work with all departments to identify project completion and actions; then deliver these action in accordance with the Company Procedures and Division of Responsibility

Ensuring that all duties and responsibilities for maintaining CRM are performed and that commercial process is followed and maintained to the highest standards

Person Specification

· Educated to HND/C or degree level or has relevant vocational experience in similar function
· Experience within the energy or oil and gas industry would be an advantage but not essential
· Candidate would preferably have educational and/or experience background in either business or engineering
· Must be proactive in looking for solutions and promoting a positive work atmosphere
· Must have proven analytical approach and demonstrate experience and/or training in financial/commercial assessments
· Must have understanding of project management principles, experience preferable but not essential
· Must be able to manage time well, and prioritise work-load
· Fluency in business English
· Knowledge/Skill: general knowledge of following areas is required
· Microsoft packages (Word, Excel, Powerpoint etc…)
o SAP or similar
o Essential experience with CRM, either operational or development.
· Proven related experience and/or training or equivalent combination of education and experience.

The recruiter has stated that all applicants for this job should be able to prove they are legally entitled to work in the UK. Carbon60 is a trading name of Carbon60 Limited an Employment Business/Agency.